Founder hacks: Why you need to start time blocking

It seems like there are more distractions than ever.

Text messages, calls, emails, and, the app I have a love/hate relationship with: Slack.

If you text me during the day, you know you probably won’t receive a quick response, and you may even get an auto response that I’m driving or working.

Even though I have notifications turned off from emails, slack, and texts throughout the work day, it’s still not enough to keep me focused on tasks at hand. 

Enter: time blocking.

It’s something simple and something I’ve done informally throughout my career -- but in the form of a paper checklist of to-do items. I methodically go through each item and focus on that one item.

Don’t judge my handwriting.

This is not sustainable, obviously.

I texted a friend the other day as I’ve heard a lot about time blocking and wanted to add more structure to my day. 

She introduced me to an app called Toggl (#notanad). 

I started using Toggl a few days ago, and I’ve already seen my productivity go through the roof. Shocker. And to answer your question, yes, I’m blocking time to write this blog.  It’s user-friendly, free for individual users, and I love the UX/UI. 

Need more convincing? Here’s why you should time block: 

1. More work satisfaction 

Instead of just checking off a paper checklist, you have a central repository of what you’ve done throughout the week. You can see clearly at the end of the day what you’ve done.

2. Show your boss what you’ve done

For those of you with micromanagers (luckily I’m not in this group!), you can show them exactly where and how you’re spending your time. More transparency takes this off your chest.

3. Track efficiencies...and inefficiencies 

This is one of my favorites. I can see where there may be inefficiencies in specific activities and I can cut down on things that aren’t worth my time. This leads me to feel more empowered over my time. Can I outsource social media posts, podcast editing, or even graphic design for large proposals? We’ll see. 

You can see how long you’ve spent on your current item real-time. Including the time it takes to edit this screenshot. Inefficiency, Exhibit A.

4. Be happier.

Instead of feeling like I’m haphazardly running around, I add more intention to my day and am less stressed. Time blocking forces me to hold myself accountable in the best way. 

Will I soon time block to cook, study for the GRE, or focus on Honey & Vinegar strategy? Stay tuned. 

If you’re a fan of time blocking - let me know what your favorite software is! 

Elise